From contract to closing, Accounting Transaction Manager(ATM) organizes and manages your work flow to ensure all activities are completed in a timely and secure manner.
Transaction Processing
• Automatically calculates all commissions for any transaction and prints transaction records.
• Commission revenue and expenses can be allocated by office and by project.
• All transaction related G/L postings are made automatically.
• Automatic recovery of agents expenses on commission checks.
• Recalculates agent commissions on closing.
• A/R & A/P posted with batch printing of agents’ commissions and closing of transaction.
• A full audit trail ensures financial integrity.
Commission Pay Plan Manager
• Accounting Transaction Manager can handle virtually any style of commission based compensation pay plan including incremental, retroactive and rolling average.
• Accommodates an unlimited number of agents on an unlimited number of commission pay plans with an unlimited number of step level splits.
• Commission templates can be created for minimizing data entry and optimizing accuracy.
• Automatically calculates deductions and charge-backs including off the top, referral and franchise fees, etc.
• Recalculates cumulative earnings at closing and adjusts commission calculations.
• Manual overrides throughout allow for ‘exceptions to any rule’.
• Select alternate commission plans for any agent ‘on-the-fly’.
• Allows for Manager overrides.
• Automatically splits agent and volume among multiple agents.
• Accommodates agent deductions (i.e., E&O, marketing, assistant paychecks).
Agent Billing Manager
• Essential for keeping cost recoveries in-line and up-to-date.
• Bill one agent, multiple agents or agent groups.
• Accommodates limitless billing items and facilitates recurring billing items.
• Billing Items are user-definable to provide continuity with your existing Invoice/Statement of Account billing item descriptions.
• Billing Items are posted to Billing Log first to be previewed prior to posting to G/L.
• Vendor invoices can be charged back to agents in full or part.
• Cash receipts can be applied to both agent’s billing account and to the G/L.
• Markups are calculated automatically and can be preset or added individually.
• Invoices and billing history can be reprinted at anytime.
• Agent billing can be posted at your head office and printed at the individual branch offices.
Invoices and Statements
All outstanding amounts carried forward, current billables and interest charges, less cash receipts are automatically calculated on each invoice/statement of account.
Check Writer
• Automatically issues laser printed company checks from batch for salespeople, referral salespeople and brokers, outside brokers, staff and management, franchise fees and vendors.
• A manual override facilitates the withholding of checks from batch for issuance later.
• Individual checks can be printed at any time.
General Ledger – Accounts Payable – Accounts Receivable
• ATM has a fully integrated General Ledger and fully customizable Chart of Accounts.
• Manages multiple escrow, trust, commission trust and bank accounts for the largest multi office enterprise or the smaller multi and single office brokerage.
• ATM’s built in functions assist with Bank Reconciliations and help automate month-end and/or year-end closings.
• Accounting data can be exported to third party accounting software with line item detail.
• A/P entry accommodates multiple tax accounts.
• G/L account assignment for each supplier for automated G/L account distribution on invoice entry.
• Extensive ‘real-time’ agent/company sales, production and financial reports can be printed in a matter of seconds – data can be exported to programs such as MS Access, Crystal Reports, MS Excel, MS Word, etc., to create custom reports and graphs.
Task Manager
• Assign, schedule and track processing and closing activities and contingency reminders for agents and transaction closing coordinators and general ‘to-do list’ items.
Letter Writer
• Compose your own style of MS Word letter or select from the user-editable letter templates for sellers, buyers, attorneys, etc.
Sales Management Reports
• Extensive, ‘real-time’ sales, agent/company production and financial management reports, on a from/to any date basis, can be previewed and/or printed on-demand in a matter of seconds.
• Create your own custom reports and graphs with Crystal Reports or MS Excel.
